Step Three

Rental Agreement - One Time Event Terms

Thank you! We have received your event information. Please read the One Time Event Terms listed below, your agreement and deposit are required to complete the process.

THIS IS AN AGREEMENT TO RENT A SPACE AT THE LITTLE RED CHURCH, LOCATED AT 2182 COMOX AVENUE, COMOX, BC .

THE AGREEMENT IS BETWEEN THE RENTER AND LITTLE RED CHURCH. 

PAYMENT OPTIONS INCLUDE: CASH, CHEQUE, PAYPAL OR EMAIL MONEY TRANSFER.

IF YOU ARE PAYING WITH A CHEQUE:
PLEASE MAKE CHEQUES OUT TO: Living Hope Church
MAIL TO OR DROP OFF IN MAIL SLOT: 2182 COMOX AVENUE, COMOX, BC, V9M 1P7

IF YOU ARE PAYING WITH EMAIL TRANSFER: EMAIL TO: rentals@livinghopeonline.ca

It is understood by the Holder that

• Booking Deposits are non-refundable
• Accounts for Licenses of Occupation are due and payable thirty (30) days in advance on the first day of the rental.
• All accounts which are not paid within seven (7) days of the due date will result in the cancellation of all future bookings and priority for them.

 
The Holder shall pay:

• The rates specified in the Fee Summary/ Invoice
• Other applicable fees in the Fee Summary/ Invoice

 
Cancellations

• The Church reserves the right to cancel this Rental Agreement for but not exclusive to:
  • Unsatisfactory conduct by the Holder, its members, guests, or agents;
  • Damage to the facility by Holder;
  • Scheduling special events with top priority;
  • Failure by Holder to pay accounts rendered by the Church;
  • Health order restrictions
  • Natural disaster
  • Operational problems beyond the Church's control;
  • Failure by the Holder to abide by laws, rules, or regulations applicable to the function and the facility.

 

• The Holder is required to give 30 DAYS WRITTEN NOTICE TO CANCEL any of the dates in this Agreement.
• The Holder will be charged the full rental rate for any dates canceled without notice.

 
Liquor
For a function at which alcoholic beverages are to be dispensed and consumed within the facility:
      -    The Holder shall be responsible for and shall ensure that all laws, whether Municipal, Provincial, or Federal, 
            applicable to the function for which the facility is licensed to the Licensee, are complied with; 

• The Holder shall obtain the required liquor license from the Provincial authorities and display the same prominently at the function.

 
Responsibility:
Where the facility is used by a juvenile group, the Licensee shall ensure that a responsible adult has authority over the group and shall remain with the group while at the facility.
 
Events that may cause excessive noise will not be permitted. User Groups must abide by the "Good Neighbour" principle. (If sounds would be considered a nuisance by nearby neighbours, then it is too loud.)
 
Release/ Waiver
The Holder hereby releases and forever discharges the Church from any and all claims, causes of action, suits, or demands whatsoever which the Holder can or may have against the Church for any loss or damage, or injury that the Holder may sustain or suffer arising out of the use of the Church's facility under this agreement, or the breach of this agreement by or the negligent acts of the Holder, its servants, contractors, employees, members, guests, invitees or representatives, notwithstanding that any or all of them may have been contributed to or occasioned by the negligence of the Church.
 
In consideration of the Church agreeing to allow the under-noted personal property to be left on its premises, the undersigned hereby waives all rights of action they might otherwise have against the Church, its officers, servants, agents, and employees, for loss or damage to such property.
 
The Holder agrees to pay the Church on demand the total cost of any damage to the building, grounds, furnishings, or equipment resulting in any manner whatsoever from the use of the facility by the Licensee under this agreement. The Holder further agrees to pay the Church on demand for any fines incurred as a result of the event.
 
All equipment, displays, goods, and chattels of the Holder brought onto or into the facility shall be the sole responsibility of the Holder; and the Church shall not be liable for any damage to or loss of such equipment, displays, goods, and chattels from any cause whatsoever.
 

• Holders are required to have all applicable licenses, liability insurance, waivers, and content insurance.
• Holders shall practice conservation measures to help keep down costs and promote “green” business practices. The Holder shall:
• turn off all lighting fixtures
• turn down all heating units as per instructions posted on or near heating units or switches
• Holders shall make certain that all doors are locked at the end of the period.
• Holders users shall be provided with a door entry code as long as fees are paid in full.

 

Little Red Church
Rental Rates

SPACE                          HOURLY          HALF-DAY          FULL-DAY          MULTI-DAY/ LONG TERM
                                         (up to 4 hrs)    (5-7 hours)          (Over 7 hrs)     

Hall                                     $40/hr                $200                      $300                      Request Quote
Hall with Kitchen          $65/hr                $300                      $400 
Janitorial                          $90 for small to medium size events. For large events, request quote.   
Set Up                               $40
Take Down                      $40
Booking Deposit           $20 Required to confirm rental. A non-refundable fee that will be applied toward total rental.